Anatomy of a pay slip
A full pay slip showing gross, hours, tips, deductions, advances, and net pay.
Header
- Staff name and role
- Pay period (start → end)
- Record status badge (Draft / Approved / Paid / Disputed)
- Payment reference and date (once paid)
Earnings section
Tips section
See Tip Distribution for how tips are calculated.
Deductions section
Each applicable deduction line appears with its label and amount. Common Zambia presets:- PAYE (25%)
- NAPSA (5%)
- Any custom deductions (uniform levy, meal allowance clawback, etc.)
Advances section
- Any approved salary advances applied to this period.
- Only advances flagged for deduction in this period appear.
Net pay
Net pay = Gross + Tips − Deductions − Advances. If Allow negative net pay is on (see Payroll Settings), the value can be negative and rolls into the next period as a carried balance.Exporting a pay slip
Both admins and staff can export a pay slip as PDF.1
Open the record
From the Records tab or the staff Earnings page.
2
Click Download PDF
A branded PDF is generated with all sections above.
3
Share
Email, WhatsApp, or print. The PDF is the same for staff and admin.
The PDF includes the pay period, DishInk branding, and a verification reference. It is suitable for bank loan applications, immigration, and audit.
Tips and best practices
- Ask staff to download a PDF each pay run so they have their own archive.
- Include the payment reference before marking as Paid — it appears on the PDF for verification.
- Use the PDF as the primary source of truth in any dispute discussion.
Common mistakes
- Distributing tips after generation. Tip lines appear as 0 unless tips are distributed before payroll is generated. Regenerate after distribution.
- Missing OT lines. The wage record probably has no OT rate set — fix on the Wages tab.
- Blank commission line. No sales attributed to the staff for the period, or wage type is not Commission.