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Overview

Inventory Settings hold the venue-wide rules that govern how stock affects the menu. Configure once during onboarding; revisit only when policy changes .
Inventory settings panel

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Settings

When on, a menu item automatically becomes unavailable the moment its calculated servings-left drops to (or below) the min-servings threshold. Turns back on as soon as stock is restocked.
Servings-left value at which a menu item is considered out. Default 0. Set higher (e.g. 2) to hide items before they hit true zero — useful for high-volume services.
The value below which the POS shows a servings-left badge on the menu tile. Default 5. Encourages staff to upsell alternatives before an item runs out.
Choose which roles can create inventory overrides. Default: managers and above.

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How settings interact

  1. A sale is placed.
  2. Recipe + modifier auto-deduction fires.
  3. Servings-left is recalculated for every affected menu item.
  4. If servings-left ≤ servings badge threshold: badge appears on POS tile.
  5. If servings-left ≤ minimum servings threshold AND auto-unavailability=on: item becomes unavailable.
  6. Restocking flips the item back to available (if no override is active).

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Tips

  • Turn on auto-unavailability for anything perishable — protects against overselling.
  • Set badge threshold at 5 so staff have time to warn customers before sell-out.
  • Set minimum servings threshold to 1 or 2 for hero items to preserve a buffer for VIP orders.

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Common mistakes

  • Auto-unavailability off during a busy service. Staff sell items you can’t fulfil. Turn it on.
  • Badge threshold too high (e.g. 20). Every item shows a badge — loses signal.
  • Threshold changes mid-service. Confusing for POS operators. Change at close-out.
Last modified on July 20, 2026