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The Adjustments tab is your inventory audit trail. Every change to any ingredient’s stock — whether recorded manually or generated automatically by an order — writes a row here. Nothing is ever silently overwritten.
Adjustments log filtered by type with pagination controls

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Who this is for

  • Manager / Owner / Admin — reviews stock movements at end-of-day, reconciles deliveries, investigates discrepancies.
  • Accountant / Auditor — pulls the log for cost-of-goods reconciliation.

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What a row contains

Each entry shows:

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Filter the log

The filter bar (top of the tab) lets you narrow by type:
  • All — every row.
  • Restock — only deliveries.
  • Waste — spoilage.
  • Damage — physical loss.
  • Auto-deduction — order-driven deductions.
Filters combine with the ingredient search box and the date range.
The log paginates 20 rows per page. Use the arrows at the bottom to move through history. Pagination is server-driven, so scrolling deep costs nothing on the device.

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Adjustment types explained

Recorded via the Restock modal. Adds stock and captures unit cost + reference number. Triggers a re-check of menu availability and expires On restock overrides.
Manager records spoilage (expired, past prep window, over-portioned). Subtracts stock. Recommended to include a reason.
Physical loss (dropped, broken, freezer failure, theft). Subtracts stock. Kept separate from waste so reports can distinguish preventable vs operational loss.
A raw override to current_stock, used only after a physical recount. Requires a manager PIN and a reason.
Written by the system when the kitchen completes an order line. Subtracts each linked ingredient by quantity_per_serving × order_qty. Order-driven modifiers add additional lines. Voids and cancellations write a matching reversal row.

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Reconciling with supplier invoices

1

Filter to Restock, this week

Set type = Restock and the date range to the invoice period.
2

Group by ingredient

Tap Group by ingredient (top right of the log). Each ingredient shows total received and total cost for the period.
3

Cross-check against invoices

Match your restock reference numbers to the supplier’s invoice numbers. Any missing reference is a delivery someone forgot to log.
4

Export

Tap Export → CSV to download the filtered log for your accountant.

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Reversing a mistake

You cannot edit or delete an adjustment row — the audit log is append-only. If a restock was entered wrong, record a Waste or Manual adjustment with the difference and a clear reason (Correction: restock #A234 entered as 25kg, actual 15kg). Both rows remain visible.

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Tips & best practices

Filter to Waste + Damage every Monday. Review last week’s losses with the head chef. A spike in waste on a specific ingredient usually means a portioning or storage issue.
Use the User column to spot training gaps. If one waiter regularly triggers void-driven reversals on the same items, they may need a refresher on the modifier flow.

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Common mistakes

  • Trying to edit a row — the log is immutable by design. Record a corrective adjustment with a reason.
  • Empty reference on restocks — makes reconciliation slow and error-prone at month-end.
  • Confusing waste vs damage — muddies reports. Waste = would have been used. Damage = physical loss.
Last modified on July 19, 2026