> ## Documentation Index
> Fetch the complete documentation index at: https://docs.dishink.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Pay Slips & Breakdown

> Every line item on a DishInk pay slip — gross, hours, tips, deductions, advances, and net pay.

A pay slip is the human-readable view of a payroll record. Staff see it on their Earnings page; admins see the same breakdown when reviewing records.

## Anatomy of a pay slip

<Frame caption="A full pay slip showing gross, hours, tips, deductions, advances, and net pay.">
  <img src="https://mintlify.s3.us-west-1.amazonaws.com/dishink/images/staff/pay-slip.png" alt="Pay slip breakdown" />
</Frame>

### Header

* Staff name and role
* Pay period (start → end)
* Record status badge (Draft / Approved / Paid / Disputed)
* Payment reference and date (once paid)

### Earnings section

| Line           | Description                                                |
| -------------- | ---------------------------------------------------------- |
| Regular hours  | Hours worked at the base rate.                             |
| Overtime hours | Hours above the OT threshold, paid at the OT multiplier.   |
| Regular pay    | `regular_hours × base_rate` (or daily/monthly equivalent). |
| Overtime pay   | `ot_hours × ot_rate`.                                      |
| Commission     | Applied to attributed sales for commission wages.          |
| **Gross pay**  | Sum of the above.                                          |

### Tips section

| Line           | Description                                                                       |
| -------------- | --------------------------------------------------------------------------------- |
| Tip pool share | If distribution mode is `equal_split`, this is the pool share for the staff role. |
| Direct tips    | If mode is `to_waiter`, tips linked to orders served by this staff.               |
| **Total tips** | Sum.                                                                              |

See [Tip Distribution](/staff/payroll/tips) for how tips are calculated.

### Deductions section

Each applicable deduction line appears with its label and amount. Common Zambia presets:

* **PAYE** (25%)
* **NAPSA** (5%)
* Any custom deductions (uniform levy, meal allowance clawback, etc.)

### Advances section

* Any approved [salary advances](/staff/payroll/advances) applied to this period.
* Only advances flagged for deduction in this period appear.

### Net pay

**Net pay = Gross + Tips − Deductions − Advances.**

If **Allow negative net pay** is on (see [Payroll Settings](/staff/payroll/settings)), the value can be negative and rolls into the next period as a carried balance.

## Exporting a pay slip

Both admins and staff can export a pay slip as PDF.

<Steps>
  <Step title="Open the record">
    From the Records tab or the staff Earnings page.
  </Step>

  <Step title="Click Download PDF">
    A branded PDF is generated with all sections above.
  </Step>

  <Step title="Share">
    Email, WhatsApp, or print. The PDF is the same for staff and admin.
  </Step>
</Steps>

<Note>
  The PDF includes the pay period, DishInk branding, and a verification reference. It is suitable for bank loan applications, immigration, and audit.
</Note>

## Tips and best practices

* Ask staff to download a PDF each pay run so they have their own archive.
* Include the payment reference before marking as Paid — it appears on the PDF for verification.
* Use the PDF as the primary source of truth in any dispute discussion.

## Common mistakes

* **Distributing tips after generation.** Tip lines appear as 0 unless tips are distributed before payroll is generated. Regenerate after distribution.
* **Missing OT lines.** The wage record probably has no OT rate set — fix on the Wages tab.
* **Blank commission line.** No sales attributed to the staff for the period, or wage type is not Commission.

## Related pages

* [Payroll Records & Lifecycle](/staff/payroll/records)
* [Wage Structures](/staff/payroll/wage-structures)
* [Tip Distribution](/staff/payroll/tips)
* [Deductions](/staff/payroll/deductions)
* [Salary Advances](/staff/payroll/advances)
* [Staff Earnings Portal](/staff/payroll/staff-earnings)